Benefits of Storing Documents Electronically

Posted on: June 30, 2015

Over the last decade, businesses all over the world have started to go “paperless.” Due to the rising popularity of digital document storage, even small businesses can now afford document scanning and online storage. With document storing services from businesses like QFI Inc., you can easily access your files from anywhere at any time. Keep reading to learn about why you should be storing your files electronically.

Unlimited Access

After your documents are scanned, they become accessible from any computer, anywhere in the world—given the person has permissions to do so. When all of your files are paper, you not only have to find that file, but you probably have to scan or mail it to someone else in order for them to have access to it. Most of the time you cannot track the file or whose hands it is in. This is unorganized and certainly not safe.

Money Savings

Simply put, converting all of your files and documents and storing them in a digital document management system WILL save you money! Not only will you save money on clunky filing cabinets, but you will also have more real estate in your office.  The space where your file cabinets used to be can now be a place for a new table for meetings. We all know that time is money, so you’ll also save by not spending countless hours searching for a specific file. And did we mention savings on paper? Once your files are digitized, the cost of storing them is quite low.

Searchable Text

As we mentioned above, time is money, and you can easily access electronic files by searching for the file name. You don’t have to sort through drawers of files; you can instantly retrieve your file in a matter of seconds.

Added Security

When you find a good digital document management system, confidential information can easily be managed. You can assign people passwords so they can only access certain information and there is a log so you can see who looked at what files and when. Electronic files rarely go missing, and when they do, they can usually be traced.

If you live in the DC, MD, or VA area, contact us to learn more about our document scanning and document management software