Creating a near paperless office is becoming more and more popular among businesses throughout the U.S. Companies are going digital and accessing all important data via an electronic device, sending emails rather than mail and storing data via cloud computing. But why? If you have been wondering what the benefits are to going paperless, check out these five reasons below.
When your office is mostly digital, employees can easily access important documents with a simple click. When files are stored digitally, they are immediately accessible directly from an employee’s workstation. Staff will no longer have to dig through old file cabinets or folders, resulting in less time searching through crowded storage rooms and more time attending to the task in front of them.
Decrease Impact on Environment
Reducing the amount of paper that your company uses can reduce your company’s negative effect on the environment. Not only will it reduce your carbon footprint by using less paper products, you will reduce other wastes, such as electricity, by scanning, printing, and faxing less.
When your organization goes paperless, you can save your company hundreds in one year alone. According to the United States Environmental Protection Agency, you can save almost $80 per employee per year by going paperless. For a company that has 100 or more employees, this could save thousands of dollars a year! Going near paperless reduces the need to purchase essential items such as:
- Printer maintenance
- Postage stamps
- And more!
Let’s face it—file cabinets are large, unattractive, and have limited storage. Eliminating the need to store paper copies of important documents will allow your company to save space while still being able to access all files digitally. Fewer file cabinets could mean more space for growth and other things, including:
- New employees and their desks
- Coffee station to improve employee happiness
- Conference tables for more meetings
- Lounge seating in the reception area
- And more!
Unfortunately, disasters happen. Floods, fires, and theft are all things that could destroy your business by either releasing confidential information or destroying it. When important documents are stored digitally, you decrease the risk that these documents will be stolen or destroyed.
Contact QFI, Inc. to Go Paperless
If your business is thinking about going near paperless, contact QFI, Inc. The document scanning experts can help transform your office by converting those important documents and creating digital copies. We can scan documents such as:
- And more!
Not only can we scan your documents but we can help you set up and store your documents via a cloud. Learn more about our nationwide services to see why your competitors and partners choose us for their document conversion needs. Contact us online and one of our experts will contact you!