Scanning vs. Digitization

Posted on: December 7, 2017

With today’s technology, it is much easier for businesses to work with and store documents that are in a digital format. From tax records and contracts to old invoices and personnel forms, having the documents available with a few clicks of a mouse is much more convenient and productive than searching through file cabinets to access paper documents. If your business is considering going digital, you may be wondering what the difference is between basic scanning services and full digitization services.

At QFI, Inc., we offer both document scanning and digitization services, and we can help you determine which is best for the needs of your business. Contact us today to discuss your options!

Document Scanning Services

If you would simply like to archive older documents for future reference, such as historical tax returns and contracts, a document scanning service may be the best choice. It is cost-effective and simply makes a digital copy of items like paper records, books, photos, slides, microfiche, microfilm, engineering drawings, historical documents, and more. At QFI, Inc., we can process your documents using our state of the art scanning equipment and store the resulting files in a variety of formats, including:

  • PDF
  • TIFF
  • PNG
  • GIF
  • BMP
  • JPEG
  • And more

The documents are simply shipped to our secure storage facility, where we check them in, scan them, add indexing information, and send you the digital copies through our cloud storage service or physical media, such as optical discs or thumb drives. We can then send back the originals or securely destroy them as requested. More documents can be sent at any time, and we offer flexible services to meet the specific needs of your business.

Digitization & Conversion Services

If you require more than just a simple copy of your files, digitization and conversion services may be the best choice for your business. With our full digitization services at QFI, Inc., we can convert your documents to the best formats for your needs, and we make your most important documents available in formats that are searchable, editable, and ready for use in popular database, spreadsheet, financial, or record management software. Our available services include:

  • Converting images to varying formats, color depths, and resolutions
  • Creating PDF files with editing, searching, linking, bookmarking, and cataloging functions
  • Creating database, spreadsheet, CSV, ASCII, or Unicode-compatible documents
  • Creating documents compatible with ECM, EMR, and records management software
  • OCR, ICR, and OMR services
  • Creating forms and surveys for data extraction
  • Extracting form and survey data
  • CD/DVD design, mastering, and production
  • Data entry, meta-data capture, and indexing services
  • And more

Our team at QFI, Inc. can help your business determine which services will best meet your needs, and we can work with your team to form a plan to digitize and preserve your most critical documents in the formats you require.

Document Scanning & Digitization in MD, DC, PA, NJ & VA

Whether you would like to preserve older, historical documents, or your would like to digitize current documents for higher productivity, you can count on our team at QFI, Inc. for comprehensive document scanning, conversion, and digitization services anywhere in Maryland, DC, or the surrounding areas. Since 1985, we have been helping businesses of all sizes make storing and processing documents more productive, secure, and convenient.

Contact QFI, Inc. today at (301) 284-8789 to schedule a consultation for your business!