Many companies and organizations are hesitant to hire a company to convert their paper documents and records into digital files. Document scanning has been around since the early 1990s in order to secure the increasing number of records and documents that people have to store. Document scanning and electronic document management systems are the future of record storage. It will help cut costs, save money, and protect your valuable information. Below, the experts at QFI, Inc. bust a few myths that society has about document scanning.
Document scanning is unnecessary.
Scanning your documents in-house can be a burden and can easily become a distraction from everyday tasks that can lead to human error. If you want to improve your document processes and your in-house productivity level, it is best to outsource your scanning.
Document scanning is expensive.
If price is a concern for you, most document scanning companies will develop a scanning program that will work within your budget. In most cases you will spend countless hours preparing and scanning your documents when your time can be better spent elsewhere.
Document scanning companies have all or nothing packages.
Perhaps you only need certain documents scanned or your budget only allows a certain amount to be spent on document scanning—that’s fine! QFI, Inc. can customize any document scanning package to meet your needs. Would it be easier if everyone went paperless? Probably. But it doesn’t have to happen overnight. You can start by switching some departments of your business to use less paper. This will save you money and time, which can later be added to increase your scanning budget!
Document scanning is less secure.
This myth couldn’t be any farther from the truth. It has been proven that document scanning procedures ensure that your documents remain secure and confidential. QFI, Inc. even has their employees sign confidentiality agreements in order to keep your documents and records private. We can ensure that your document scanning project is compliant with HIPPA, Sarbanes-Oxley, and ADA Section 508 compliant output
Outsourcing document scanning is time consuming
Sure it takes time initially to find a great company with reputable services, but once you find the company and create your project outline, the only thing left to do is monitor the results. The main reason to transition to digitalizing your documents is to save time going forward.
Document Scanning Services in Maryland, Virginia and Washington, D.C.
Don’t be put off by the myths that surround document scanning companies. The most time you will spend on documents scanning is finding the right company. The good news is, you’re on our site and we’d be happy to work with you on your project and budget—give us a call, at 301-284-8789!