Frequently Asked Questions About Document Imaging & Scanning

Below, we’ve provided answers to some of the commonly asked questions about our document scanning and conversion services. If you don’t see your question listed below, please do not hesitate to ask! Give us a call at 301-284-8789 or contact us online today.

How Does Document Scanning Work?

Document conversion services are designed to streamline every aspect of your business by optimizing your ability to store, access, and manage documents and records. We have a full understanding of the value of document life cycles and know how to convert your documents in order to yield the greatest benefits.

What Is the Difference Between Document Scanning & Document Conversion?

Scanning services – Whether you have contracts, agreements, engineering drawings, maps, and other large-form documents, QFI has your document scanning needs covered to produce high-quality electronic versions. Scanning your important documents and memorabilia to a digital copy will preserve copies, keep documents secure, and help organize a cluttered office.

Conversion services – If you need a specific image file type, we can output your current document in that format to make it as easy for you as possible. We can also convert your documents in bi-tonal, grayscale, and color images. Our high-volume paper scanners have the capacity to scan millions of pages per week.

Do I Have to Be Located in Maryland, Washington, DC, or Virginia?

While our main facility is located in the Washington, DC area, we are able to provide secure document scanning and conversion services throughout Maryland, Virginia, Delaware, West Virginia, and parts of Pennsylvania and New Jersey as well.

What Types of Documents Am I Able to Scan?

Any of the following paper documents can be transformed into user-friendly digital copies:

What Is the Best Digital File Format for Scanning Documents?

The best type of format for your document depends on what features you need and where the file will ultimately go. For documents that are bi-tonal, grayscale, and color, you have the options of:

  • TIFF
  • PDF
  • PNG
  • GIF
  • BMP
  • JPEG, JBIG, JPEG2000

At QFI, we can help you decide the best end-format for your new digital files.

Where Can I Store My Documents Once They Are Scanned?

Your documents can be saved and managed in the cloud or within your own custom document storage software or platform. If you don’t already have a document management system and storage, we can help.

How Long Does It Take to Get My Documents Back?

The time to scan and convert your documents depends on how many files you have, how they are stored and the process we need to perform to prepare, scan, filename/index your files. Our team will be sure to keep you up to date on the progress made for electronically converting your files. Our goal is to be thorough to produce high-quality conversions that will only help make your business or organization more efficient.

How Safe Is Cloud Storage of Documents?

Many business owners believe that the cloud is not safe; however, we are here to tell you that is not true. The cloud is a secure form of storage and can be even safer than locking documents in your file cabinets! Fires, floods, and even human forgetfulness can either ruin your confidential information or misplace your files. With the cloud, all of your files are in one secure place that is easy to navigate.