Document Scanning & Management for Local Government Organizations

Increasing productivity, efficiency, and storage space for local government organizations in Maryland, Virginia, and Washington, DC since 1985.

Is your local government office looking for a document scanning and management solution? At QFI, Inc., we can tailor our document scanning, management, and conversion services to provide the most cost-effective solution for your office.

Since 1985, QFI, Inc. has been helping local government organizations minimize costs, streamline processes, and stay current with digital technologies to become more efficient and productive. Whether your organization must downsize, move, reduce storage space, or have a more secure format for storing data, documents, and forms, you can trust QFI, Inc.

We provide custom document scanning and management solutions for:

  • County government offices
  • Town and city government offices
  • Municipal government offices
  • Special-purpose local governments (including school districts and special districts)

We provide document scanning and management solutions for organizations like yours throughout the Maryland, Washington, DC, and Virginia area. Call us today or contact us online!

Our Services for Local Government Organizations

Our high-volume scanning technology can scan millions of pages per week. Let us provide the best solution for your local government organization. We provide:

Scanning & Digitizing Services

From contracts and agreements to engineering drawings, maps, and other large-form documents, QFI, Inc. has your document scanning needs covered. We scan all types of documents, including:

  • Paper records
  • Books
  • Microfilm
  • Microfiches
  • Jacket film
  • And more

Some government offices need to adhere to certain compliance standards, including HIPAA, Sarbanes-Oxley, and ADA Section 508. Our team will help ensure that all these standards are met and upheld.

Conversion Services

If you have an image file type that suits your needs best, we can output in that format to make it as easy as possible for your organization. We also can convert your documents in bi-tonal, gray scale, and color images.

Conversion Formats We Offer »

Image File Formats; Bi-tonal, Grayscale and Color

  • TIFF
  • PDF
  • PNG
  • GIF
  • BMP
  • JPEG, JBIG, JPEG2000

PDF Functions

  • Editing
  • Linking
  • Bookmarking
  • Global Bookmarking
  • Cataloging (enhance searching across many PDF files)
  • 508 Compliancy

Output Data File Formats

  • All major and most minor database tables, CSV, ASCII, Unicode, Spreadsheet
  • ECM/EMR and most Records Management System formats

Other Processing Services

  • OCR / ICR / OMR
  • Form and Survey Design for Electronic Data Extraction
  • Form and Survey Data Extraction
  • CD/DVD Design, Pre-mastering, Duplication and Packaging
  • Data Entry
  • Indexing

Consulting Services

  • Paperless Office Feasibility
  • Requirements Analysis
  • Requirements Development
  • Solution Design
  • Document Collection Surveys
  • Return on Investment

Document & Data Management Services

A big part of our role when providing a solution for your organization is adding indexing information and meta data to all document conversions so that they are easily found at any time. This can help you administer common policies and procedures across all your information, regardless of format or location—making everything readily available to your teams.

By removing paper from that process, you can retrieve files in seconds.

Secure Document Conversion for Local Organizations

Privacy may be a big concern for your office’s document scanning project. At QFI, Inc., the security of our production facility and employees are guaranteed.

Facility – Access to the facility is limited to QFI, Inc. personnel and escorted guests only. The facility is locked at all times, monitored by electronic devices, and patrolled by police.

Personnel – Every employee is bound by a blanket confidentiality agreement and has passed background checks as a requirement of the employment process. Additional personnel security levels are available, including federal security clearances.

Why QFI, Inc.?

Businesses call our company for a number of reasons, including:

For Streamlining Document Storage

Over the years, paper records, documents, and assorted files and folders will accumulate in your office, costing you valuable real estate and potentially becoming overwhelming. Worse, these physical documents are at constant risk of being misplaced, mislabeled, or permanently destroyed in the event of a fire, flood, or other disaster.

For Downsizing

If you are moving into a smaller office, it can be difficult to find space to store documents—especially if they’ve built up over the years. Document scanning and Records Information Management (RIM) services from QFI, Inc. can help ease the transition into a smaller space by removing one of your most pressing space demands.

For Easily Sharing Documents

These days, businesses are more connected than ever. So when you need to share documents with partners or employees across the country or around the world, you need a way to do so that doesn’t slow down your business processes. Document conversion services allow you to share documents instantly.

For Modernizing Your Organization

Let’s face it—in today’s modern age, paper records are old-fashioned and inefficient. Document conversion services from QFI, Inc. will help your business run smoothly by bringing it up to modern technological standards.

Document Scanning for Local Government in MD, VA & DC

Have your office’s document scanning project done right the first time. Experience the professional workmanship and project management that QFI, Inc. provides—whether your project is large or small.

For more information about how our document scanning, conversion, and management services can help your MD, VA, or DC area local government organization, call QFI, Inc. at 301-284-8789 or contact us online!