Over the years, member records pile up and the more members you have, the more files you’ll inevitably have to store—since no one ever likes throwing away records. Fortunately, there is an alternative! You can digitize your historical and even current member and business association records. The experts at QFI, Inc. have been providing scanning services to the DC, MD, and VA area for over 20 years. Our years of experience make us a great choice for your records—even when they’re confidential!
For more information on our member and business association record digitization services, contact us online or give us a call at 301-284-8789!
Why Should I Scan My Member Association Records?
Knowing the reason behind scanning is probably the best place to start when deciding whether or not our scanning services are right for your association. When QFI, Inc. digitizes your member association records, you can share and track the records easily. When you have information and records in various locations, it can be difficult to track down the files you need. If everything is in a central online database, anyone who is granted access can view the documents and records in a moment’s notice. This will help to control loss of records and provide added security since not everyone would be granted access.
Digitizing your member association records can also help to prepare for disasters. Not that anyone can fully prepare for disasters like fires or floods, but scanned records provide backup to your hard copies if they were ever destroyed. Digital records provide assurance that no matter the circumstance, you will always be able to access important information. It is also important that as your association grows and ages, older papers could be damaged the more they are handled. You can protect aging documents by saving and sharing them electronically.
Save Money with Document Scanning
Save money and free up space when you choose to digitize your member association records. File cabinets take up prime real estate and you could be utilizing your space in other ways. If you have a ton of paper records that are taking up space, having them scanned can actually save you space and money. You will spend less time and money finding and sending files. You can easily access your records online and share electronically.
Records Digitization in DC, MD & VA
At QFI, Inc., our member association digitization process is built around maximizing your efficiency and return. Our approach starts with a consultation with you where we determine exactly what you need and how you need it done. Before the project starts, we will perform a small-scale sample conversion that helps us gain a detailed knowledge of your expectations and what the project itself will involve. Once you’re comfortable with the process, we will provide a detailed proposal outlining the scope of the project and how we will complete it on time, on spec, and within budget.
For more information or to schedule your sample consultation, contact us online or give us a call at 301-284-8789!