At QFI, Inc., we have been providing reliable records management services since 1985—helping businesses in Richmond and beyond handle the constantly growing volume of paper and electronic information securely and efficiently. We’ve designed our services to help businesses like yours stay organized while:
- Lowering costs
- Improving productivity
- Minimizing compliance and eDiscovery risks
If you’re looking for an effective way to handle and manage digitized or scanned records and documents necessary for your Richmond business to run, call QFI today at (301) 284-8789 or contact us online!
Our Records Management Services in Richmond
Proper record handling and management is critical to keep your business up and running. Whether you are a doctor’s office, research facility, law firm, local government, or another business that needs records management services in the Washington, DC metropolitan area, we provide:
- Records management (including editing, linking, bookmarking, cataloging, and more)
- Transportation of records
- Electronic conversion of records
Our records management solutions support all major and minor database tables, including CSV, ASCII, Unicode, Spreadsheet, etc. Our records management can also support ECM/EMR and most records management system formats.
You have enough on your mind. Let the experienced document specialists at QFI eliminate the headaches associated with records management and help you get back to doing what you do best. Call us at (301) 284-8789 or contact us online to get started.
Records Management Compliance Standards
At QFI, we tailor our records management services to your business’s individual needs and compliance requirements. Some of the most common compliance standards businesses must adhere to include:
- Sarbanes-Oxley Act of 2002
- Section 508 of the Rehabilitation Act
- Health Insurance Portability and Accountability Act (HIPAA)
- No Child Left Behind (NCLB)
- Federal Rules of Civil Procedure (FRCP)
- Gramm-Leach-Bliley Act (GLBA)
- Family Educational Rights and Privacy Act (FERPA)
If any of the above applies to your Richmond area business, you can rest assured QFI will fully comply during the entire records management process. We respect your company, your employees, and your clients—which is why we’ve become experts in compliance and information security standards!
Document Security with QFI
When you hire a company to handle your documents, you want to be sure your company’s private information is secure. At QFI, we can assure complete security for your documents while they are in our possession.
The QFI production facility in Gaithersburg, MD is secure. Access to the facility is limited to QFI personnel and escorted guests only. The facility is locked at all times, monitored by electronic devices, and patrolled by police.
Every employee is bound by a blanket confidentiality agreement and has passed background checks as a requirement of the employment process. Additional personnel security levels are available, including federal security clearances.
Each document conversion project begins with document check-in, where the project is given a name and is entered into the QFI Project Tracking System. Documents are inventoried and checked against any user-supplied list, and a discrepancy report is provided to the client. All work is performed in the United States, and all records and data remain in the United States throughout QFI custody unless otherwise specified.
We value your privacy and the integrity of your local Richmond business. Contact us today for more information!
Our Records Management Clients
We work with clients ranging from international corporations and government agencies to small local businesses. We specialize in document scanning and records management solutions for Richmond area businesses and organizations, including:
- Federal government organizations
- Local government organizations
- Law firms
- Membership organizations
- Healthcare and medical offices
- Insurance companies
- Finance and accounting firms
- Research facilities
- Historical societies
- And more!
Choose QFI for Records Management Services in Richmond
In our business more than most, the old adage “the devil is in the details” applies. The extent to which an organization and conversion vendor understands the requirement details will largely determine final cost, and ultimately the success of the project. At QFI, we manage every aspect of every document management job to ensure you get what you need, every time.
Work with a company that will get it right the first time. Experience the professional workmanship and project management we provide, whether your project is large or small.