Document Management Compliance Standards

At Quality First Imaging, we tailor our document conversion and management services to your business’ individual needs and compliance requirements. Some of the most common compliance standards businesses must adhere to include:

Sarbanes-Oxley – the Sarbanes-Oxley Act of 2002 set new standards for U.S. public company boards, management, and public accounting firms as a way to improve the accuracy and reliability of corporate disclosures and protect investors. Penalties for noncompliance with the Sarbanes-Oxley Act range from loss of exchange listing or D&O Insurance to multimillion dollar fines and imprisonment for CEOs or CFOs.

You can read more about Sarbanes-Oxley compliance here»

Section 508 – Section 508 of the Rehabilitation Act requires that Federal agencies make all electronic and information technology accessible to those with disabilities.

You can read more about Section 508 compliance here »

Health Insurance Portability and Accountability Act (HIPAA) – there are two main requirements for HIPAA compliance—the HIPAA Privacy Rule, which pertains to storing, accessing, and sharing a person’s medical and personal information, and the HIPAA Security Rule, which outlines national security standards to protect any health data created, received, maintained, or transmitted electronically.

You can read more about HIPAA compliance here »

No Child Left Behind (NCLB) – the government allocates funding for schools to comply with NCLB, and many schools are using that funding to convert paper records into electronic data, enhance record control to ensure student privacy, and more. Penalties for noncompliance with NCLB may include losses of millions of dollars in funding.

You can read more about NCLB compliance here »

Federal Rules of Civil Procedure (FRCP) – FRCP amendments require all businesses to preserve and recover electronic documents and email messages in the event of a lawsuit. Penalties for noncompliance with FRCP may include fines, criminal penalties, and charges for obstruction of justice.

You can read more about FRCP compliance here »

Gramm-Leach-Bliley Act (GLBA) – the GLBA requires financial institutions to explain their information-sharing practices to clients and customers and to safeguard all sensitive data. Penalties for noncompliance with the GLBA may include thousands of dollars in fines per violation and/or imprisonment.

You can read more about GLBA compliance here »

Family Educational Rights and Privacy Act (FERPA) – FERPA protects the privacy of student records and applies to all schools that receive funding from the U.S. Department of Education. Penalties for noncompliance with FERPA may include loss of funding or referral to the U.S. Department of Justice for further action.

You can read more about FERPA compliance here »

When you need document conversion or management services that comply with specific regulatory requirements, call QFI. Our document scanning experts will convert your physical documents into digital files that can be easily indexed and ensure your business stays compliant.